The linking and reconciliation process is a set of rules and processes that aim at reconciliating two files, based on specific forensic information (called "identifiers") and operational checks. During the reconciliation, the files are compared and checked in order to determine if they can relate to the same person or to persons of the same family.
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The formal link is created either from a list of file pairs e.g. Dental match results, or by selecting two files from the File manager, and clicking on the New Ident button from the File Manager, Management, File links menu bar.
Note: If the two files are not owned by the same agency, a
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Even if both files are owned by the same country, it is necessary to ask for disclosure in order to have access to the file which the user does not own.
Next the file disclosure dialog is showing.
The user enters his reason, and clicks on « ok » in order to send a request for disclosure.
It will then be necessary to wait for approval of the owner of the file which you do not own in order to have access to the counterpart to your file.
This action will create a comparison report with status listed as "awaits FD Accept" (FD stands for "file disclosure").
If the request for disclosure is accepted, the status of the comparison report will change to "awaits owner to sign" and this will be visible in the list of comparison reports
If both files are owned be the same agency, no file disclosure is needed.
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A comparison report is a document that contains evidences of the assumed identity between two files owned by different agencies.
This document is used to gather evidence all through the reconciliation process, from the beginning of file disclosure agreement to the issuance of and identification report or exclusion report
Three kinds of the report exist, depending on the file kinds involved:
1. Is Identical
2. Is Body Fragment
3. Is Identified to
Is identical:
When dealing with two AM files that are assumed to be identical (the same missing person being registered in the system twice), the kind of the report is set to Is identical, by the system.
Is body fragment:
As the name implies, this kind of report is used when two fragmented PM files are assumed to originate from the same PM file.
Is identified to:
When an AM file is assumed to be identical to a PM- or a PUI File, the kind of the report is set to Is Identified to.
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An empty comparison is automatically created when two files have been linked.
You can access this initial report when you navigate to Ident Reports.
Then click View and see the comparison report page.
Now you can edit the comparison report. Click the Add button in the Comparison, Comparison Management, Evidence and fill in your evidence and click Save in the upper right corner of the report.
Now the added evidence appears in the evidence list.
By selecting it (clicking at the evidence), you have the option to Edit or Delete the evidence. Remember to save the report when it's done.
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