...
...
| Excerpt |
|---|
| The linking and reconciliation process is a set of rules and processes that aim at reconciliating two files, based on specific forensic information (called "identifiers") and operational checks. During the reconciliation, the files are compared and checked in order to determine if they can relate to the same person or to persons of the same family. |
| Anchor | ||||
|---|---|---|---|---|
|
...
The following statuses exist for a file pair in the Comparison Report list.
The two files involved in the reconciliation process will be designated as file 1 and file 2.
Awaits FD Accept: | When the owner of file 1 has indicated that a file pair is a match, and one of the files is not owned by the user, this state is set. The owner of a file is a user belonging to the agency that owns the file who was granted the right to manage reconciliations. |
Awaits Owner to sign: | The owners have access to both files following the acceptation of the file disclosure by both users. The comparison report is being edited in order to gather evidence. |
Awaits 2nd Owner to sign: | The 1st owner has signed the comparison report. The owner of the second file must sign the comparison report. |
Awaits Identification Report: | Both users have signed the comparison report, and the identification report is being edited. It is mandatory to complete the identification report. When the identification report has been closed the three following states exist. |
Report is "premature" | The report does not contain sufficient information to neither exclude or identify the file pair. |
Awaits acceptance of Identification Report | The conclusion of the report says that the available information leads to an identification. Now both users must accept or reject this identification. Now both owners must accept or reject this identification. |
Awaits acceptance of Exclusion Report | The conclusion of the report says that the available information leads to an exclusion (both files do not coincide). Files do not match. |
Identification is "Final": | Both users have accepted that the conclusion is identification of the two files. |
Exclusion is "Final": | Both users have accepted that the conclusion is exclusion. |
| Anchor | ||||
|---|---|---|---|---|
|
...
An empty comparison is automatically created when two files have been linked.
You can access this initial report when you navigate to Ident Reports.
Then click View and see the comparison report page.
Now you can edit the comparison report. Click the Add button in the Comparison, Comparison Management, Evidence and fill in your evidence and click Save in the upper right corner of the report.
Now the added evidence appears in the evidence list.
By selecting it (clicking at the evidence), you have the option to Edit or Delete the evidence. Remember to save the report when it's done.
| Anchor | ||||
|---|---|---|---|---|
|
...
When the comparison report has been filled properly and saved, it must be signed by both parts in order to proceed to an identification report. This step closes the comparison report, and prevents any further updates by the owners of the two files.
The report is ready to be signed when at least one evidence is present (indicated by a green dot in upper right corner).
This enables the Sign button (for users who are allowed to sign).
You can click on the Sign button, and wait for the progress indicator to finish.
Now the report is closed for further updates, and a lock symbol is added to the header.
Note: You must have sufficient rights to execute the sign procedure. If not, the Sign button will remain disabled, even if the comparison report is ready to be signed.
...